New Mexico Higher Education Assessment Association

NMHEAA’s Student Learning Taskforce

Taskforce Chair:  Susan Wood

Past Chair:  Chris Burnham

New Mexico Assessment Task Force
2011-2012 Final Report and Re-organization Scheme
August 13, 2012

Through the spring and summer of 2012, the Executive Board of the New Mexico Assessment Task Force (NMATF) met and subsequently communicated via email regarding the status of the Task Force and future directions we might take to make our work more effective. These deliberations, an assessment of our assessments, resulted in a decision to modify our relationship to the New Mexico Higher Education Department and to reorganize as the Student Learning Task Force (SLTF) under the auspices of the New Mexico Higher Education Assessment Association (NMHEAA).

This document provides an overview of the history and accomplishments of the NMATF and establishes the procedures and conditions for the transition from NMHED to NMHEAA. We expect the transition to be completed in August of 2012 so that the SLTF can function under the new procedures for the upcoming academic year.

The NMATF wants to emphasize that our aim in reorganizing is to continue our work but in ways that are more efficient and effective than in the past.

Charge and Mission
The New Mexico Higher Education Department charged the New Mexico Assessment Task Force (NMATF) with designing and implementing a procedure for fulfilling the 2005 legislative mandate that each institution of higher education in New Mexico systematically report assessments of the effectiveness of all courses and programs associated with the State General Education Common Core. The NMATF was originally established as an offshoot of the Articulation Task Force established as a result of the 2005 legislature (The Post-Secondary Education Articulation Act [Section 21-1B-1 et seq. NMSA 1978]). 2008 was the first year during which institutions were required to report. Academic year 2011-12 marked the first time the NMATF completed a reporting cycle in its entirety, from the request for reports from HED in September, 2011, to collecting and reviewing reports and providing feedback on the reports in January 2012, to presenting best practices at NM Higher Education Assessment and Retention Conference February, 2012.

Though the NMATF was charged directly by the Secretary for Higher Education, the Task Force established its mission over the course of three years of meeting and planning. Institutions began reporting in 2008. The Task Force determined its mission to be creating a positive culture of assessment across higher education in NM characterized by the belief that assessment is a normal and healthy professional responsibility deserving close and continuing attention and that through assessment institutions are better able to accomplish their various missions and best serve the students of NM.

Having completed an entire cycle and understanding the strengths and weaknesses of the current organization and procedures, the Task Force suggests the following reorganization. This reorganization has three aims: 1. to clarify the mission and scope of the former NMATF, now the SLTF, and its relationship to NMHED; 2. to simplify reporting requirements; 3. to create collaborations among NM higher education institutions and the SLTF in order to improve assessment practices.

The reorganization described below offers direction to the HED that would maintain compliance with the legislative mandate by establishing time frames for reporting and providing public access to assessment reports via links to institutional websites on the NMHED website.

Recommendations to HED

  • In compliance with legislative mandate, require each institution to post an annual report on its own website on assessment activities as related to Common Core Competencies. In addition to reporting assessment procedures, each institution will complete a self-assessment of effectiveness of assessment and describe how the assessment results will be used to improve student learning
  • Put a call out each year to institutions by September 30 requiring submission of a link to assessment reports by December 15. These links would be posted on the NMHED website and accessible to the public.
    • Assessment reports would be completed on approved forms provided by HED and available on the HED website. These forms would be developed and periodically revised by the NMATF, now the SLTF.
    • Reports would be posted on each institution’s website and identified using a standard labeled link clearly identified on entry portal to institutional website (institutional homepage)
    • As noted above, the link that institutions would send to the NMHED would take users directly to the assessment report, not the institution’s homepage.
    • As noted above, NMHED would post links to each institution’s report on the HED Core Competencies website: http://www.hed.state.nm.us/Core_Competencies_Assessment.aspx
    • In January of each year, NMHED would complete a compliance check via institutional websites to determine that institutions are in compliance with reporting requirements.

Recommendations by the NMHEAA reorganizing the NMATF as the Student Learning Task Force (SLTF).

  1. The re-envisioned TF would retain its mission as defined.
  2. Rather than become an affiliate of the NMHEAA, the current NMATF becomes a taskforce of the NMHEAA. Changing the name from NMATF to the Student Learning Task Force (SLTF) better reflects the purpose of the Task Force.
  3. The re-envisioned TF would consider and serve the needs of institutions in supporting assessment at all levels of the institution, not just in general education. At the request of individual institutions, the SLTF would provide feedback regarding the effectiveness of individual assessment reports and programs. At the request of the HED, the SLT would review and provide feedback regarding specific assessment reports sent in any reporting cycle.
  4. The TF of the NMHEAA would serve in an advisory role to the HED, but not as an agent of the HED.
    1. If the HED would like the TF to continue its role in identifying “best practices” in assessment of the State Common Core General Education, the HED would need to contact the NMHEAA and request the TF review institutional websites for best practices. There would be a clear understanding between the HED and the NMHEAA that the TF would be willing to complete this task as requested annually.
    2. As a TF of the NMHEAA, the NMHEAA would provide a light lunch for those who meet annually to review institutional websites.
    3. As a TF of the NMHEAA, the TF would host a standing session at the Annual Conference (NMHEAR) to “award” best practices in SCC GE assessment, and possibly additional (or extended) sessions to help institutions in their assessment practices of GE, or other institutional assessment initiatives.
    4. As an advisor to the HED, the TF of the NMHEAA would make recommendations to the state regarding State Common Core learning outcomes.
    5. As an advisor to the HED, the TF of the NMHEAA would provide recommended instruments/templates for institutional reporting of assessment of the State Common Core.

Disposition of Documents
Records of meetings of the NMATF and correspondence with members and with the Executive Committee currently kept by the TF Chair will be collected and turned over to the Chair of the SLTF.
Transfer of Leadership

Upon completion of the re-organization, the Chair of the NMATF, currently Chris Burnham, Department of English, New Mexico State University, will shift to Susan Wood, Assessment Coordinator at Dona Ana Community College and Executive Board member of the NMHEAA .

Effective Date

Immediately upon submission of this 2011-12 Final Report and Re-organization Scheme
(REV, 11/9/12. CB)

History, Bylaws, and Board of Directors

The New Mexico Higher Education Assessment Association is organized and incorporated under the laws of the State of New Mexico as a non-profit corporation for educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, without profit to any officer or director.

The mission of NMHEAA is:

  • To promote improvement in New Mexico higher education through outcomes assessment
  • To increase communication, cooperation, and sharing of resources and ideas on outcomes assessment in higher education
  • To advance the efficiency of outcomes assessment in higher education in the State of New Mexico

The NMHEAA accomplishes its mission in the following ways:

  • Holding an open, cost effective annual gathering in New Mexico dedicated to assessment and retention in higher education: The New Mexico Higher Education Assessment and Retention Conference
  • Maintaining a website
  • Providing networking opportunities for higher education professionals
  • Maintaining an electronic listserv
  • Sponsoring an annual Summer Retreat in Ruidoso

Current Officers
President Shelly Stovall (New Mexico State University)
President Elect Tom Root (University of New Mexico-Albuquerque
Past President Richard Kestner (New Mexico Military Institute)
Executive Secretary Patrice Caldwell (Eastern New Mexico University)
Conference Director Susan Wood (Doña Ana Community College)
Summer Retreat Director Pierre Laroche (Doña Ana Community College)

Past-Presidents
1997 Lovina Mack (Clovis Community College)
1998 Alec Testa (Eastern New Mexico University)
1999 Fred Lillibridge (Doña Ana Community College)
2000 Richard Gentile (Central New Mexico Community College)
2001 Larry N. Smith (Eastern New Mexico University)
2002 Richard Rindone (Santa Fe Community College)
2003 Pierre Laroche (Doña Ana Community College)
2004 Phyllis Mingus-Pepin (University of New Mexico-Los Alamos)
2005 Dann Brown (Eastern New Mexico University)
2006 Roberta Derlin (New Mexico State University)
2007 Kayleigh Carabajal (Central New Mexico Community College)
2008 Susan Wood (Doña Ana Community College)
2009 Barbara Taylor (Western New Mexico University)
2010 Bruce Martin (New Mexico State University-Alamogordo)
2011 Pat Boyer (University of New Mexico-Los Alamos)
2012 Rich Kestner (New Mexico Military Institute

Since 2004 the NMHEAA has recognized New Mexico institutions of higher learning for their critical financial support of the Annual NMHEAR Conference.  Memberships are still available.

Platinum Sustaining Members
Central New Mexico Community College
Doña Ana Community College
Eastern New Mexico University
New Mexico State University
University of New Mexico
New Mexico Military Institute

Gold Sustaining Members
New Mexico Higher Education Department
NMSU Office of Institutional Research and Planning

Silver Sustaining Members
Clovis Community College
Eastern New Mexico University – Roswell
New Mexico Highlands University
University of New Mexico – Gallup
Crownpoint Institute of Technology
New Mexico Junior College
Santa Fe Community College
Southwestern Indian Polytechnic Institute
Western New Mexico University

NMHEAA Outstanding Service Award Winners
1999 Deborah Bentley (Eastern New Mexico University)
2004 Tom L. Root (New Mexico Commission on Higher Education)
2006 Larry N. Smith (Eastern New Mexico University – Retired)
2009 Fred Lillibridge (Dona Ana Community College)

Of special note are Eastern New Mexico University and Dona Ana Community College for their continuing support of the NMHEAA, the Annual NMHEAR Conference, and the Summer Retreat. If the NMHEAA has a physical ‘home’, it is on the campuses of these two New Mexico institutions of higher learning. Dr. Patrice Caldwell and her colleagues at ENMU continue to provide outstanding operational support to the NMHEAA.

History of the NMHEAA
The New Mexico Higher Education Assessment Association was established in 1997 by a dedicated group of professionals in higher education. Over the years the Association has included members and leaders from almost all the institutions of higher learning in the state of New Mexico, as noted in the listings above.

The New Mexico Higher Education Assessment and Retention Conference

The New Mexico Higher Education Assessment Association annually sponsors a conference on assessment and retention. These conferences began in 1995, before the formal establishment of the Association in 1997. The first few Conferences were staged by people charged with coordination of assessment efforts in their institutions. That group evolved into the New Mexico Higher Education Assessment Association, Inc., (NMHEAA) a New Mexico nonprofit corporation. As a result of efforts by the New Mexico Commission on Higher Education (CHE) in 1999, “retention” as added as a subject matter of the conference.

The NMHEAA has no paid employees. It is operated by officers and a board of directors elected each year at its annual meeting during the NMHEAR Conference. The annual conferences are planned and operated by a Conference Planning Committee that includes the officers of the NMHEAA and volunteers from various New Mexico institutions of higher education.

Beginning in its early years and continuing to this day, these conferences have featured not only presentations from New Mexico higher education professionals, but also special guest presenters who are among the most influential in the nation in the fields of assessment and retention.

Conference Locations
1995 Four Seasons – Albuquerque
1996 Las Posada de Albuquerque
1997 Las Cruces Hilton Hotel
1998 Albuquerque Hilton Hotel
1999 Albuquerque Hilton Hotel
2000 Las Cruces Hilton Hotel
2001 Albuquerque Hilton Hotel
2002 Crowne Plaza – Pyramid – Albuquerque
2003 Las Cruces Hilton Hotel
2004 Marriott Pyramid North – Albuquerque
2005 Sheraton Old Town – Albuquerque
2006 Las Cruces Hilton Hotel
2007 Hotel Albuquerque at Old Town
2008 Hotel Albuquerque at Old Town
2009 Hotel Albuquerque at Old Town
2010 Hotel Albuquerque at Old Town (February 25-26)
2011 Hotel Albuquerque at Old Town (February 24-25)

Bylaws of New Mexico Higher Education Assessment Association, Inc.
A New Mexico Non-Profit Corporation

Article I
Purpose and Objectives

The Corporation is organized and incorporated under the laws of the State of New Mexico as a non-profit corporation for educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, without profit to any officer or director. The purposes of this organization shall be:

  • To promote improvement in New Mexico higher education through outcomes assessment;
  • To increase communication, cooperation, and sharing of resources and ideas on outcomes assessment in higher education;
  • To advance the efficiency of outcomes assessment in higher education in the State of New Mexico; and
  • To receive, maintain and accept, as assets of the Corporation, any property whether real, personal or mixed, by way of gift, bequest, device or purchase from any person, firm, trust or corporation, to be held, administered and disposed of in accordance with and pursuant to the provisions of these bylaws; provided same shall not be accepted if it is conditioned or limited in any such manner as shall require the disposition of income or principal to any organization other than an “educational organization” or for any purpose other than “educational purposes” which would jeopardize the Federal Income Tax exemption of the Corporation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1954, as now in force or acts in amendment thereof or substitution therefore.

The above shall not be considered to restrict in any way the carrying on of any lawful activities of the corporation, so long as such activities are not in contravention of the purposes set forth in the Articles of Incorporation.

Article II
Name, Location of Office, Membership, Annual Meeting

Section 1. Name and Location. The name of this corporation is New Mexico Higher Education Assessment Association (hereinafter “Corporation”). The principal office of the Corporation shall be located at Eastern New Mexico University, South U.S. 70, Mail Station #2, Portales, Roosevelt County, State of New Mexico, 88130. The Corporation may have such other offices either within or without the state of New Mexico, as the business of the corporation may require from time to time.

Section 2. Membership. The initial membership shall consist of all New Mexico residents who attended a New Mexico Higher Education Assessment and Retention Conference in 1995 through 1997. Thereafter, any person may become a member by annually either (1) paying registration fees and attending the New Mexico Higher Education Assessment and Retention Conference or (2) submitting an application and paying a ten dollar ($10.00) membership fee. Membership must be renewed annually in either of the above ways.

Section 3. Annual Meeting. An annual meeting shall be held each year at the New Mexico Higher Education Assessment and Retention Conference. Written notice of the meeting shall be given at least two weeks before the date of the meeting.

Article III
Board of Directors

Section 1. Management. The Board of Directors (hereinafter “Board”) shall have the general management and control of the activities and affairs of the Corporation and shall exercise the powers that may be exercised or performed by the Corporation under the laws of the State of New Mexico and the United States, these bylaws, and the Articles of Incorporation.

Section 2. Number. The Board shall consist of the seven officers (President, President Elect, Immediate Past President, Executive Secretary, Conference Director, Summer Retreat Director and Program Director) plus the two prior presidents before the immediate Past President, a total of nine members. If any person holds two or more of any of the above positions the number of Board members shall be reduced accordingly for that term.

Section 3. Meetings. Regularly scheduled meeting of the Board shall be held at least once per year at the New Mexico Higher Education Assessment and Retention Conference, and more often if necessary, at a time and place agreed upon by a majority of the members of the Board.

Section 4. Quorum. A majority of the members of the Board in office shall constitute a quorum. In the absence of a quorum at any scheduled meeting of the Board, the majority of the members of the Board present may adjourn the meeting.

Section 5. Salaries. Members of the Board shall serve without remuneration.

Section 6. Removal from Office. Any member of the Board may be removed at any time by a vote of two-thirds (2/3) of the remaining members of the Board. A member of the Board who fails to attend three (3) consecutive regular meeting of the Board may be removed by a majority vote of the remaining Board members.

Article IV
Committees of the Board of Directors

Section 1. Committees. Committees may be appointed by the President, subject to approval of the Board, as may be deemed desirable for the proper administration and operation of the Corporation. Each such committee shall serve at the pleasure of the Board. Each committee shall be chaired by a member of the Board.

Section 2. Provisions Relating to All Committees. All actions by any committee authorized or established by this Article IV shall be subject to revision and alteration by the Board. Any such committee may act by the majority of its members at a meeting (which shall constitute a quorum). Members of any such committee need not, but may be members of the Board. The chairperson of each such committee shall be appointed by the President, with the consent of the Board.

Article V
Officers of the Corporation

Section 1. Election of Officers and Tenure. All officers of the Corporation shall be members of the Board. The officers shall consist of the President, the President Elect, the Immediate Past President, the Executive Secretary, the Conference Director, the Summer Retreat Director and the Program Director. The President Elect shall be elected at each year at the annual meeting of the Corporation and shall be elected for a three-year term, serving first as President Elect, next as President, and finally as Past President. The Executive Secretary, the Conference Director, the Summer Retreat Director, and the Program Director shall be elected by the Board at any of its meetings and shall serve terms at the pleasure of the Board.

Section 2. Powers and Duties. The powers and duties of the officers shall be as follows:

A. President. The President shall be the chief executive officer of the Corporation. He or she shall preside at all meetings, and shall have general and active management of the business of the Corporation. He or she shall be an ex-officio member of all committees.

B. President Elect. The President Elect shall perform such duties and possess such powers as from time to time may be assigned by the Board or by the President. In the absence of the President, the President Elect shall perform the duties of the President.

C. Past President. The Past President shall perform such duties as may from time to time be assigned by the President or the Board of Directors.

D. Executive Secretary. The Executive Secretary shall: (a) keep the minutes of the meetings of the Corporation and the Board meetings in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of these Bylaws; (c) be custodian of the corporate records and of the seal of the corporation and see that the seal of the corporation is affixed to all documents, the execution of which on behalf of the Corporation under its seal, is duly authorized; (d) have custody of all monies and securities of the Corporation; (e) keep books of accounts; and shall submit them, together with all vouchers, receipts, records and other papers, to the Board for its examination and approval as often as it may require; and (f) in general perform all duties incident to the office of secretary and treasurer of a corporation and such other duties as may from time to time be assigned by the Board.

E. Conference Director. The Conference Director shall make all arrangements and agreements necessary to promote and conduct the annual NMHEAR conferences and shall be responsible for management of each of such conferences. The duties and responsibilities of the Conference Director shall be subject to the general policy decisions of the Board.

F. Summer Retreat Director. The Summer Retreat Director shall make all arrangements and agreements necessary to promote and conduct the annual NMHEAA Summer Retreats and shall be responsible for management of each of such Retreats. The duties and responsibilities of the Summer Retreat Director shall be subject to the general policy decisions of the Board.

G. Program Director. The Program Director shall be responsible for the preparation and dissemination of the NMHEAR Conference program and shall be the manager of the NMHEAA web site. The duties and responsibilities of the Program Director shall be subject to the general policy decisions of the Board.

H. Other Subordinate Officers and Agents. The Board may appoint or may authorize the President to appoint any other subordinate officers and agents who shall have such powers as may be prescribed by the Board.

I. Vacancies. Any vacancy which may occur in any of the elective offices shall be filled by majority vote of the Board to serve until the next annual meeting of the Board or until a successor shall have been otherwise duly elected and qualified.

G. Salaries. Officers and other members of the Board shall serve without remuneration.

Article VI
Dissolution

Upon dissolution of the Corporation, the Board, after paying and making provision for the payment from Corporation assets of all liabilities of the Corporation, dispose of all the remaining assets of the Corporation, exclusively for the purposes of the Corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable and educational purposes, as shall at that time qualify as an exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1954, or corresponding provisions of any subsequent federal laws, as the Board shall determine. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

Article VII
General Provisions

Section 1. Contracts and Checks. The persons authorized to sign contracts and to sign, endorse and otherwise execute checks, drafts, notes, orders or other instruments for the payment of money issued by or to the Corporation shall be designated by appropriate resolutions of the Board.

Section 2. Loans. No loans shall be contracted on behalf of the Corporation unless authorized by the Board.

Section 3. Fiscal Year. The fiscal year of the Corporation shall be the twelve-month period ending December 31 of each year.

Article VIII
Indemnification

The Corporation shall indemnify any and all of its Board members or officers, or former Board members or officers, or any person who may have served at its request as a Board member or officer, against expenses actually and necessarily incurred by them in connection with the defense of any action, suit or proceeding in which they, or any of them are made parties, or a party by reason of their being or having been Board members or officers of the Corporation, except in relation to matters as to which any such Board member or officer or former Board member or officer shall be adjudged in such action or proceeding to be liable for negligence or misconduct in the performance of such duty. Such indemnification shall not be deemed exclusive of any rights to which those indemnified may be entitled, under any bylaws, agreement, or vote of members or otherwise.

Article IX
Amendments

All bylaws of the Corporation shall be subject to alteration, amendment or repeal, and new bylaws may be added, by the affirmative vote of two-thirds of the members of the Board at, or by mail or email following any regular or special meeting of the Board.

2011-12 NMHEAA Board

Mr. Richard Kestner
President, NMHEAA
Institute Research Officer
New Mexico Military Institute
101 W. College Blvd
Roswell, NM 88201

Dr. Shelly Stovall
President Elect, NMHEAA
Director of Assessment
Office of the Associate Provost
MSC 3CEL New Mexico State University
PO Box 30001
Las Cruces, NM 88003-8001

Dr. Patricia Boyer
Past President, NMHEAA
Director, Students Services
UNM-Los Alamos
4000 University Drive
Los Alamos, NM 87544

Dr. Bruce Martin
Past President, NMHEAA
Coordinator, Office of Institutional Research and Assessment
NMSU-Alamogordo
2400 N. Scenic Drive
Alamogordo, NM 88310

Ms. Susan Wood
Director, NMHEAR Conference and Program
Department of English
Dona Ana Community College
MSC 3 DA, PO Box 30001
Las Cruces, NM 88003-3001

Mr. Pierre Laroche
Director, NMHEAA Summer Retreat
Associate Professor of English
Dona Ana Community College
MSC 3DA, PO Box 30001
Las Cruces, NM 88003-8001

Dr. Fred Lillibridge
Director Emeritus, NMHEAA Conference
Director, Institutional Effectiveness & Information Services
NMSU-Dona Ana Branch Community College
Box 30001, MSC 3DA
Las Cruces, NM 88003-8001

Dr. Patrice Caldwell
Executive Secretary, NMHEAA
Executive Director, Planning and Analysis
Eastern New Mexico University
Station 2, 1500 S Ave K
Portales, NM 88130

New Mexico Higher Education Assessment and Retention Conference